With the latest Microsoft OneDrive app for the iPhone you can scan documents, receipts and business cards and upload them to your online storage with just a few taps. Use this step by step guide.
Anyone can have a Microsoft account, even iPhone users, and it has many benefits. One of them is that you are given 5GB of online storage for free. You can use it for any purpose you want.
You can actually get a lot more for free and I currently have 140GB of online storage, even though I don’t pay anything. Trouble is, I can’t remember how I got it. It may have been a free upgrade when I got a Samsung Galaxy S6 phone a couple of years ago.
One of the features of the OneDrive app for the iPhone is that it can automatically upload your photos and store them online. However, it eats up your free storage really fast if you are on the minimum. Google Photos provides free unlimited online storage for your snapshots.
A new-ish feature of the OneDrive app is the ability to scan documents, receipts, business cards and other items, and store them online as PDF files.
This means that you do not need to keep paper documents and they can be put in the recycling bin, or they can be stored somewhere if you need to keep them.
With all the scanned paperwork on OneDrive thanks to the iPhone app, you can carry every document, receipt and so on, in your pocket.
This is a brilliant feature and it could not be easier to use.
Create a folder for scans
Scans are saved as PDF files in the currently selected folder. To keep your OneDrive files organised, it is useful to create a special folder for your scans.
Open the OneDrive app and press the plus button at the top. Select Create a folder in the menu that appears and give it a name. I called mine Scans.
Scan an item
Press the plus button again and this time select Scan at the bottom of the menu. Point the iPhone camera at the item to be scanned.
The app automatically detects the item and it can distinguish it from the background is there is reasonable contrast. It had no problems with this receipt. It automatically corrects items that are not straight and the camera can be twisted by 30 degrees and the app will still straighten the scan.
At the bottom of the screen is Business card, Document and Whiteboard. Document is a general scan that grabs anything and works for most things.
Press the big blue button to scan. The app takes a photo and automatically crops out the background.
In the top right corner is Upload. However, before you press that, tap the filename at the top of the screen. It is not obvious, but you can change the default name to a more descriptive one. Then upload it.
View your scanned documents
The folders and files in your OneDrive storage can be browsed using the OneDrive app and tapping a file opens it. Tap a scan (a PDF file) and you can see the image.
Press the three dots for the usual file menu where you can delete it, move it, rename it, print it and so on.
This is a great feature and if you do not already have a scanning app, such as one from the Best scanner apps for the iPhone, OneDrive is a good alternative. It does not have as many features as a stand-alone scanner app, but it is good enough for most tasks.
- Written by Roland Waddilove
- Published: 30 April 2017